What is the HIRD Form?
The HIRD form is a state reporting requirement for Massachusetts Employers in 2019. The HIRD form collects employer level information about your employer sponsored insurance (ESI). The HIRD reporting is administered by MassHealth and the Massachusetts Department of Revenue (DOR) through the MTC web portal. The HIRD form will assist MassHealth in identifying members with access to an ESI who may be eligible for the MassHealth Premium Assistance Program.
Who is required to complete the HIRD Form?
State law requires every employer in Massachusetts with six or more employees to submit the HIRD form annually. If you are an employer who currently has or had six or more employees in any of the past 12 months, you are required to complete the form.
When will the form be due?
The form will be available beginning November 15, 2019 and must be completed by December 15, 2019. The form must be filed electronically through your MTC account and the state will not accept paper forms.
How do I submit the HIRD form?
The HIRD reporting is administered by the DOR through the MTC web portal. The MTC is where employer-taxpayers file returns, forms, and make tax payments. To file your HIRD form, login to your MTC withholding account, on the Accounts tab choose Withholding Tax, and select the “File health insurance responsibility disclosure” hyperlink under the “I Want To” column. If you do not have an MTC account, or if you forgot your password or username, you may follow the instructions provided on the MTC web page or contact the DOR at (617)466-3940.
Can Vision Payroll help me with this filing?
The HIRD Form contains very specific information regarding your employer sponsored health insurance plan including eligibility criteria, employment categories, enrollment periods, and plan year dates. Unfortunately, Vision Payroll does not have access to the required benefit information. Furthermore, as we are a bulk filer of Massachusetts taxes, we do not have access to individual MTC login information. For help with your login credentials, please call the DOR at (617)466-3940.
If you do need assistance with the electronic filing of the form we are offering two options to our clients:
- If you are required to file the HIRD Form (any employer with more than 6 employees at any time over the past 12 months) but do not offer an employer sponsored plan, we will file the form electronically on your behalf. Please complete all of Part 1 and Part 2, Question 1 of the 2019 HIRD Paper Form. THIS FORM WILL BE AVAILABLE ON OR AFTER NOVEMBER 15. Sign and date the form.
- If you are required to file the HIRD Form and do offer an employer sponsored plan, Vision Payroll will file the electronic version of the form with all the relevant information about your employer sponsored health plans that you provide to us on the 2019 HIRD Paper Form. THIS FORM WILL BE AVAILABLE ON OR AFTER NOVEMBER 15.
Please note: the state will not accept a paper copy of this form.
The fee schedule to have Vision Payroll file on your behalf is on the 2019 HIRD Paper Form. THIS FORM WILL BE AVAILABLE ON OR AFTER NOVEMBER 15.
For more information about the new HIRD form reporting requirements, please contact us at (978)840-1635.