Vision Payroll

December 3, 2019

New Year’s Day Holiday May Require Change in Processing Schedule

New Year's Day Holiday May Require Change in Processing Schedule

New Year’s Day Holiday May Require Change in Processing Schedule

Wednesday, January 1, 2020 will be New Year’s Day, a federal holiday. The offices of Vision Payroll will close New Year’s Eve, Tuesday December 31 at 3 pm EST and re-open Thursday January 2. Most banks will also be closed in observance of the holiday. Payroll changes and hours must be submitted before the processing deadlines as listed below.

Normal Payroll Date Process Deadline
1/1/2020 12/27/2019
1/2/2020 12/30/2019
1/3/2020 12/31/2019

Payroll Dates May Be Affected by New Year’s Day

Payrolls dated January 1 will be paid December 31 unless a previous change in schedule has been submitted. Payrolls submitted after these processing deadlines will be pushed back until the next available processing day. No changes are required for payrolls dated January 6.

Bank Withdrawal Dates Will Change for Some Payrolls

For payrolls dated December 31, including those normally paid on Wednesdays, ACH withdrawals from clients’ accounts will occur on Monday, December 30. For payrolls dated January 2, ACH withdrawals from clients’ accounts will occur on Tuesday, December 31. This is necessary to ensure timely crediting of employees’ accounts on the proper day.

UPS Will Limit Deliveries and Pickups

Due to heavy USPS and UPS delivery requirements as well as limited bank hours and staffing, we strongly recommend submitting payrolls during this time as early as practicable. Ground packages received by UPS on December 31 do not ship from UPS until January 2 so we do not recommend submitting on that date any payrolls dated before January 3.

Birthday of Martin Luther King, Jr. Is Next Federal Holiday

The next federal holiday will be Monday, January 20, 2020, Birthday of Martin Luther King, Jr. Contact Vision Payroll as soon as possible to make changes to or for questions on your processing schedule.

December 2, 2019

Christmas Day Holiday May Require Change in Processing Schedule

Filed under: News — Tags: , , , — Vision @ 4:18 pm

Christmas Day Holiday May Require Change in Processing ScheduleWednesday, December 25, 2019 will be Christmas Day, a federal holiday. The offices of Vision Payroll will close Christmas Eve, Tuesday December 24 at 2 pm EST and re-open Thursday December 26. Most banks will also be closed in observance of the holiday. Payroll changes and hours must be submitted before the processing deadlines as listed below.

Normal Payroll Date Process Deadline
12/25/2019 12/20/2019
12/26/2019 12/23/2019
12/27/2019 12/24/2019

Payroll Dates May Be Affected by Christmas Day

Payrolls dated December 25 will be paid December 24 unless a previous change in schedule has been submitted. Payrolls submitted after these processing deadlines will be pushed back until the next available processing day. No changes are required for payrolls dated December 30.

Bank Withdrawal Dates Will Change for Some Payrolls

For payrolls dated December 24, including those normally paid on Wednesdays, ACH withdrawals from clients’ accounts will occur on Monday, December 23. For payrolls dated December 26, ACH withdrawals from clients’ accounts will occur on Tuesday, December 24. This is necessary to ensure timely crediting of employees’ accounts on the proper day.

UPS Will Limit Deliveries and Pickups

Due to heavy USPS and UPS delivery requirements as well as limited bank hours and staffing, we strongly recommend submitting payrolls during this time as early as practicable. Since the final bank processing for ACH transactions on December 24 is 1 pm EST, in order to ensure proper crediting of transactions for Thursday, December 26, we recommend submitting payrolls dated Thursday no later than 2 pm EST, Monday, December 23. Ground packages received by UPS on December 24 do not ship from UPS until December 26 so we do not recommend submitting on that date any payrolls dated before December 27.

New Year’s Day Is Next Federal Holiday

The next federal holiday will be Wednesday, January 1, 2020, New Year’s Day. Contact Vision Payroll as soon as possible to make changes to or for questions on your processing schedule.

November 24, 2019

2019 Massachusetts Health Insurance Responsibility Disclosure (HIRD) Form

2019 Massachusetts HIRD Form

The Department of Revenue has made the new 2019 Health Insurance Responsibility Disclosure (HIRD) form available to taxpayers through the MassTaxConnect (MTC) web portal.

What is the HIRD Form?

The HIRD form is a state reporting requirement for Massachusetts Employers in 2019. The HIRD form collects employer level information about your employer sponsored insurance (ESI). The HIRD reporting is administered by MassHealth and the Massachusetts Department of Revenue (DOR) through the MTC web portal. The HIRD form will assist MassHealth in identifying members with access to an ESI who may be eligible for the MassHealth Premium Assistance Program.

Who is required to complete the HIRD Form?

State law requires every employer in Massachusetts with six or more employees to submit the HIRD form annually. If you are an employer who currently has or had six or more employees in any of the past 12 months, you are required to complete the form.

When will the form be due?

The form became available beginning November 15 and must be completed by December 15. The form must be filed electronically through your MTC account and the state will not accept paper forms.

How do I submit the HIRD form?

The HIRD reporting is administered by the DOR through the MTC web portal. The MTC is where employer-taxpayers file returns, forms, and make tax payments. To file your HIRD form, login to your MTC withholding account, on the Accounts tab choose Withholding Tax, and select the “File health insurance responsibility disclosure (HIRD)” hyperlink under the “I Want To” column. If you do not have an MTC account, or if you forgot your password or username, you may follow the instructions provided on the MTC web page or contact the DOR at (617)466-3940.

Can Vision Payroll help me with this filing?

The HIRD Form contains very specific information regarding your employer sponsored health insurance plan including eligibility criteria, employment categories, enrollment periods, and plan year dates. Unfortunately, Vision Payroll does not have access to the required benefit information. Furthermore, as we are a bulk filer of Massachusetts taxes, we do not have access to individual MTC login information. For help with your login credentials, please call the DOR at (617)466-3940.

If you do need assistance with the electronic filing of the form we are offering two options to our clients:

  1. If you are required to file the HIRD Form (any employer with more than 6 employees at any time over the past 12 months) but do not offer an employer sponsored plan, we will file the form electronically on your behalf. Please complete all of Part 1 and Part 2, Question 1 of the 2019 HIRD Paper Form. Sign and date the form.
  2. If you are required to file the HIRD Form and do offer an employer sponsored plan, Vision Payroll will file the electronic version of the form with all the relevant information about your employer sponsored health plans that you provide to us on the 2019 HIRD Paper Form.

Please note: the state will not accept a paper copy of this form.

The fee schedule to have Vision Payroll file on your behalf is on the 2019 HIRD Paper Form.

For more information about the 2019 HIRD form reporting requirements, please contact us at (978)840-1635.

Thanksgiving Day Holiday May Require Change in Processing Schedule

Filed under: News — Tags: , , , — Vision @ 2:23 pm

Thursday, November 28, 2019Thanksgiving Day Holiday May Require Change in Processing Schedule will be Thanksgiving Day, a federal holiday. The offices of Vision Payroll will close Thanksgiving Eve, November 27 at 3 pm EST and re-open Friday November 29. Most banks will also be closed in observance of the holiday. Payroll changes and hours must be submitted before the processing deadlines listed below:

Normal Payroll Date Process Deadline
11/28/2019 11/25/2019
11/29/2019 11/26/2019
12/2/2019 11/27/2019

Payroll Dates May Be Affected by Thanksgiving Day

Payrolls dated November 28 will be paid November 27 unless a previous change in schedule has been submitted. Payrolls submitted after these processing deadlines will be pushed back until the next available processing day. No changes are required for payrolls dated December 3.

Bank Withdrawal Dates Will Change for Some Payrolls

For payrolls dated November 27, including those normally paid on Thursdays, ACH withdrawals from clients’ accounts will occur on Tuesday, November 26. For payrolls dated November 29, ACH withdrawals from clients’ accounts will occur on Wednesday, November 27. This is necessary to ensure timely crediting of employees’ accounts on the proper day.

Christmas Day Is Next Federal Holiday

There will be UPS ground delivery on November 27, BUT we strongly recommend submitting payrolls during this time as early as practicable. The next federal holiday will be Wednesday, December 25, 2019, Christmas Day. Contact Vision Payroll as soon as possible to make changes to or for questions on your processing schedule.

October 28, 2019

2019 Massachusetts Health Insurance Responsibility Disclosure (HIRD) Form

IRS Releases Draft of New Form 8941The Department of Revenue will soon release the 2019 Health Insurance Responsibility Disclosure (HIRD) form available to taxpayers through the MassTaxConnect (MTC) web portal.

What is the HIRD Form?

The HIRD form is a state reporting requirement for Massachusetts Employers in 2019. The HIRD form collects employer level information about your employer sponsored insurance (ESI). The HIRD reporting is administered by MassHealth and the Massachusetts Department of Revenue (DOR) through the MTC web portal. The HIRD form will assist MassHealth in identifying members with access to an ESI who may be eligible for the MassHealth Premium Assistance Program.

Who is required to complete the HIRD Form?

State law requires every employer in Massachusetts with six or more employees to submit the HIRD form annually. If you are an employer who currently has or had six or more employees in any of the past 12 months, you are required to complete the form.

When will the form be due?

The form will be available beginning November 15, 2019 and must be completed by December 15, 2019. The form must be filed electronically through your MTC account and the state will not accept paper forms.

How do I submit the HIRD form?

The HIRD reporting is administered by the DOR through the MTC web portal. The MTC is where employer-taxpayers file returns, forms, and make tax payments. To file your HIRD form, login to your MTC withholding account, on the Accounts tab choose Withholding Tax, and select the “File health insurance responsibility disclosure” hyperlink under the “I Want To” column. If you do not have an MTC account, or if you forgot your password or username, you may follow the instructions provided on the MTC web page or contact the DOR at (617)466-3940.

Can Vision Payroll help me with this filing?

The HIRD Form contains very specific information regarding your employer sponsored health insurance plan including eligibility criteria, employment categories, enrollment periods, and plan year dates. Unfortunately, Vision Payroll does not have access to the required benefit information. Furthermore, as we are a bulk filer of Massachusetts taxes, we do not have access to individual MTC login information. For help with your login credentials, please call the DOR at (617)466-3940.

If you do need assistance with the electronic filing of the form we are offering two options to our clients:

  1. If you are required to file the HIRD Form (any employer with more than 6 employees at any time over the past 12 months) but do not offer an employer sponsored plan, we will file the form electronically on your behalf. Please complete all of Part 1 and Part 2, Question 1 of the 2019 HIRD Paper Form. THIS FORM WILL BE AVAILABLE ON OR AFTER NOVEMBER 15. Sign and date the form.
  2. If you are required to file the HIRD Form and do offer an employer sponsored plan, Vision Payroll will file the electronic version of the form with all the relevant information about your employer sponsored health plans that you provide to us on the 2019 HIRD Paper Form. THIS FORM WILL BE AVAILABLE ON OR AFTER NOVEMBER 15.

Please note: the state will not accept a paper copy of this form.

The fee schedule to have Vision Payroll file on your behalf is on the 2019 HIRD Paper Form. THIS FORM WILL BE AVAILABLE ON OR AFTER NOVEMBER 15.

For more information about the new HIRD form reporting requirements, please contact us at (978)840-1635.

December 16, 2018

New Year’s Day Holiday May Require Change in Processing Schedule

Filed under: News — Vision @ 7:02 pm
New Year's Day Holiday May Require Change in Processing Schedule

New Year’s Day Holiday May Require Change in Processing Schedule

Tuesday, January 1, 2019 will be New Year’s Day, a federal holiday. The offices of Vision Payroll will close New Year’s Eve, Monday December 31 at 3 pm EST and re-open Wednesday January 2. Most banks will also be closed in observance of the holiday. Payroll changes and hours must be submitted before the processing deadlines as listed below.

Normal Payroll Date Process Deadline
1/1/2019 12/27/2018
1/2/2019 12/28/2018
1/3/2019 12/31/2018

Payroll Dates May Be Affected by New Year’s Day

Payrolls dated January 1 will be paid December 31 unless a previous change in schedule has been submitted. Payrolls submitted after these processing deadlines will be pushed back until the next available processing day. No changes are required for payrolls dated January 4.

Bank Withdrawal Dates Will Change for Some Payrolls

For payrolls dated December 31, including those normally paid on Tuesdays, ACH withdrawals from clients’ accounts will occur on Friday, December 28. For payrolls dated January 2, ACH withdrawals from clients’ accounts will occur on Monday, December 31. This is necessary to ensure timely crediting of employees’ accounts on the proper day.

UPS Will Limit Deliveries and Pickups

Due to heavy USPS and UPS delivery requirements as well as limited bank hours and staffing, we strongly recommend submitting payrolls during this time as early as practicable. Since the final bank processing for ACH transactions on December 31 is 1 pm EST, in order to ensure proper crediting of transactions for Wednesday, January 2, we recommend submitting payrolls dated Wednesday no later than 2 pm EST, Friday, December 28. Ground packages received by UPS on December 28 will not be delivered until January 2. Ground packages received by UPS on December 31 do not ship from UPS until January 2 so we do not recommend submitting on that date any payrolls dated before January 3. If you prefer to upgrade your shipping to UPS Next Day Air, you may request this upgrade when submitting your payroll. Earlier deadlines, delivery limitations, and additional fees may apply to UPS Next Day Air shipments.

New Year’s Day Is Next Federal Holiday

The next federal holiday will be Monday, January 21, 2019, Birthday of Martin Luther King, Jr. Contact Vision Payroll as soon as possible to make changes to or for questions on your processing schedule.

December 9, 2018

Christmas Day Holiday May Require Change in Processing Schedule

Filed under: News — Tags: , , , — Vision @ 6:17 pm

Christmas Day Holiday May Require Change in Processing ScheduleTuesday, December 25, 2018 will be Christmas Day, a federal holiday. The offices of Vision Payroll will close Christmas Eve, Monday December 24 at 2 pm EST and re-open Wednesday December 26. Most banks will also be closed in observance of the holiday. Payroll changes and hours must be submitted before the processing deadlines as listed below.

Normal Payroll Date Process Deadline
12/25/2018 12/20/2018
12/26/2018 12/21/2018
12/27/2018 12/24/2018

Payroll Dates May Be Affected by Christmas Day

Payrolls dated December 25 will be paid December 24 unless a previous change in schedule has been submitted. Payrolls submitted after these processing deadlines will be pushed back until the next available processing day. No changes are required for payrolls dated December 28.

Bank Withdrawal Dates Will Change for Some Payrolls

For payrolls dated December 24, including those normally paid on Tuesdays, ACH withdrawals from clients’ accounts will occur on Friday, December 21. For payrolls dated December 26, ACH withdrawals from clients’ accounts will occur on Monday, December 24. This is necessary to ensure timely crediting of employees’ accounts on the proper day.

UPS Will Limit Deliveries and Pickups

Due to heavy USPS and UPS delivery requirements as well as limited bank hours and staffing, we strongly recommend submitting payrolls during this time as early as practicable. Since the final bank processing for ACH transactions on December 24 is 1 pm EST, in order to ensure proper crediting of transactions for Wednesday, December 26, we recommend submitting payrolls dated Wednesday no later than 2 pm EST, Friday, December 21. Ground packages received by UPS on December 21 will not be delivered until December 26. Ground packages received by UPS on December 24 do not ship from UPS until December 26 so we do not recommend submitting on that date any payrolls dated before December 27. If you prefer to upgrade your shipping to UPS Next Day Air, you may request this upgrade when submitting your payroll. Earlier deadlines, delivery limitations, and additional fees may apply to UPS Next Day Air shipments.

New Year’s Day Is Next Federal Holiday

The next federal holiday will be Tuesday, January 1, 2019, New Year’s Day. Contact Vision Payroll as soon as possible to make changes to or for questions on your processing schedule.

November 12, 2018

Thanksgiving Day Holiday May Require Change in Processing Schedule

Filed under: News — Tags: , , , — Vision @ 4:20 pm

Thursday, November 22, 2018Thanksgiving Day Holiday May Require Change in Processing Schedule will be Thanksgiving Day, a federal holiday. The offices of Vision Payroll will close Thanksgiving Eve, November 21 at 3 pm EST and re-open Friday November 23. Most banks will also be closed in observance of the holiday. Payroll changes and hours must be submitted before the processing deadlines listed below:

Normal Payroll Date Process Deadline
11/22/2018 11/19/2018
11/23/2018 11/20/2018
11/26/2018 11/21/2018

Payroll Dates May Be Affected by Thanksgiving Day

Payrolls dated November 22 will be paid November 21 unless a previous change in schedule has been submitted. Payrolls submitted after these processing deadlines will be pushed back until the next available processing day. No changes are required for payrolls dated November 27.

Bank Withdrawal Dates Will Change for Some Payrolls

For payrolls dated November 21, including those normally paid on Thursdays, ACH withdrawals from clients’ accounts will occur on Tuesday, November 20. For payrolls dated November 23, ACH withdrawals from clients’ accounts will occur on Wednesday, November 21. This is necessary to ensure timely crediting of employees’ accounts on the proper day.

Christmas Day Is Next Federal Holiday

There will be UPS ground delivery on November 23, BUT we strongly recommend submitting payrolls during this time as early as practicable. The next federal holiday will be Tuesday, December 25, 2018, Christmas Day. Contact Vision Payroll as soon as possible to make changes to or for questions on your processing schedule.

November 8, 2018

New Massachusetts Health Insurance Responsibility Disclosure (HIRD) Form

Massachusetts DOR Releases Health Insurance Responsibility Disclosure (HIRD) Form.

The Department of Revenue has made the new 2018 Health Insurance Responsibility Disclosure (HIRD) form available to taxpayers through the MassTaxConnect (MTC) web portal.

What is the HIRD Form?

The HIRD form is a new state reporting requirement for Massachusetts Employers in 2018. The HIRD form collects employer level information about your employer sponsored insurance (ESI). The HIRD reporting is administered by MassHealth and the Massachusetts Department of Revenue (DOR) through the MTC web portal. The HIRD form will assist MassHealth in identifying members with access to an ESI who may be eligible for the MassHealth Premium Assistance Program.

Who is required to complete the HIRD Form?

State law requires every employer in Massachusetts with six or more employees to submit the HIRD form annually. If you are an employer who currently has or had six or more employees in any of the past 12 months, you are required to complete the form.

When will the form be due?

The form will be available beginning November 1 and must be completed by November 30. The form must be filed electronically through your MTC account and the state will not accept paper forms.

How do I submit the HIRD form?

The HIRD reporting is administered by the DOR through the MTC web portal. The MTC is where employer-taxpayers file returns, forms, and make tax payments. To file your HIRD form, login to your MTC withholding account, on the Accounts tab choose Withholding Tax, and select the “File health insurance responsibility disclosure” hyperlink under the “I Want To” column. If you do not have an MTC account, or if you forgot your password or username, you may follow the instructions provided on the MTC web page or contact the DOR at (617)466-3940.

Can Vision Payroll help me with this filing?

The HIRD Form contains very specific information regarding your employer sponsored health insurance plan including eligibility criteria, employment categories, enrollment periods, and plan year dates. Unfortunately, Vision Payroll does not have access to the required benefit information. Furthermore, as we are a bulk filer of Massachusetts taxes, we do not have access to individual MTC login information. For help with your login credentials, please call the DOR at (617)466-3940.

If you do need assistance with the electronic filing of the form we are offering two options to our clients:

  1. If you are required to file the HIRD Form (any employer with more than 6 employees at any time over the past 12 months) but do not offer an employer sponsored plan, we will file the form electronically on your behalf. Please complete all of Part 1 and Part 2, Question 1 of the 2018 HIRD Paper Form. Sign and date the form.
  2. If you are required to file the HIRD Form and do offer an employer sponsored plan, Vision Payroll will file the electronic version of the form with all the relevant information about your employer sponsored health plans that you provide to us on the 2018 HIRD Paper Form.

Please note: the state will not accept a paper copy of this form.

The fee schedule to have Vision Payroll file on your behalf is on the 2018 HIRD Paper Form.

For more information about the new HIRD form reporting requirements, please contact us at (978)840-1635.

August 16, 2018

Vision Payroll Presents: Social Media in the Workplace

Filed under: News — Vision @ 10:03 am

Social media can be a powerful tool to grow your business, but it can also create workplace distractions or be a forum for messages that may undermine or hurt your organization’s brand. Through this session you’ll learn when and how you can regulate the use of social media in the workplace. We’ll also help you navigate the social media landscape, including current National Labor Relations Board positions and tips for implementing a social media policy. In addition, we’ll look at some tricky situations real employers have faced and discuss how to successfully handle them.

Register here!

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