Vision Payroll

November 8, 2018

New Massachusetts Health Insurance Responsibility Disclosure (HIRD) Form

Massachusetts DOR Releases Health Insurance Responsibility Disclosure (HIRD) Form.

The Department of Revenue has made the new 2018 Health Insurance Responsibility Disclosure (HIRD) form available to taxpayers through the MassTaxConnect (MTC) web portal.

What is the HIRD Form?

The HIRD form is a new state reporting requirement for Massachusetts Employers in 2018. The HIRD form collects employer level information about your employer sponsored insurance (ESI). The HIRD reporting is administered by MassHealth and the Massachusetts Department of Revenue (DOR) through the MTC web portal. The HIRD form will assist MassHealth in identifying members with access to an ESI who may be eligible for the MassHealth Premium Assistance Program.

Who is required to complete the HIRD Form?

State law requires every employer in Massachusetts with six or more employees to submit the HIRD form annually. If you are an employer who currently has or had six or more employees in any of the past 12 months, you are required to complete the form.

When will the form be due?

The form will be available beginning November 1 and must be completed by November 30. The form must be filed electronically through your MTC account and the state will not accept paper forms.

How do I submit the HIRD form?

The HIRD reporting is administered by the DOR through the MTC web portal. The MTC is where employer-taxpayers file returns, forms, and make tax payments. To file your HIRD form, login to your MTC withholding account, on the Accounts tab choose Withholding Tax, and select the “File health insurance responsibility disclosure” hyperlink under the “I Want To” column. If you do not have an MTC account, or if you forgot your password or username, you may follow the instructions provided on the MTC web page or contact the DOR at (617)466-3940.

Can Vision Payroll help me with this filing?

The HIRD Form contains very specific information regarding your employer sponsored health insurance plan including eligibility criteria, employment categories, enrollment periods, and plan year dates. Unfortunately, Vision Payroll does not have access to the required benefit information. Furthermore, as we are a bulk filer of Massachusetts taxes, we do not have access to individual MTC login information. For help with your login credentials, please call the DOR at (617)466-3940.

If you do need assistance with the electronic filing of the form we are offering two options to our clients:

  1. If you are required to file the HIRD Form (any employer with more than 6 employees at any time over the past 12 months) but do not offer an employer sponsored plan, we will file the form electronically on your behalf. Please complete all of Part 1 and Part 2, Question 1 of the 2018 HIRD Paper Form. Sign and date the form.
  2. If you are required to file the HIRD Form and do offer an employer sponsored plan, Vision Payroll will file the electronic version of the form with all the relevant information about your employer sponsored health plans that you provide to us on the 2018 HIRD Paper Form.

Please note: the state will not accept a paper copy of this form.

The fee schedule to have Vision Payroll file on your behalf is on the 2018 HIRD Paper Form.

For more information about the new HIRD form reporting requirements, please contact us at (978)840-1635.

April 27, 2009

Massachusetts Employers Should Still File Fair Share Contribution Report Despite Receiving Exemption Letter

Vision Payroll has learned from informal discussions with the Massachusetts Division of Unemployment Assistance that some taxpayers may have incorrectly received letters indicating that they were exempt from filing the Fair Share Contribution Report for 2009. As a precaution, Vision Payroll is recommending that taxpayers that have received this letter file the Fair Share Contribution Report regardless. It is generally better to file a form unnecessarily than to not file a form that is required. Contact Vision Payroll if you have any questions or need assistance filing the Fair Share Contribution Report or the Employer Health Insurance Responsibility Disclosure (HIRD) Report.

October 3, 2008

Question of the Week: Do I Now File the HIRD Report on a Quarterly Basis?

This week’s question comes from Mel, a small-business owner. I’ve heard that the Massachusetts HIRD report must now be filed on a quarterly basis. Is the report due November 15 for the third quarter? Answer:  The Health Insurance Responsibility Disclosure (HIRD) Report due November 15 and for the year ended September 30, 2008 must still be filed on an annual basis. Under 430 CMR 15.00, starting October 1, 2008 the base periods will be quarterly. Therefore, to determine the amount of any Fair Share Employer Contribution your company must pay, a quarterly calculation and filing will be required. Periods will end December 31, March 31, June 30, and September 30 and the filing and payments will be due on or before February 15, May 15, August 15, and November 15. Contact Vision Payroll if you have questions on your Fair Share Employer Contribution or HIRD Report.

August 6, 2008

Tip of the Week: Create Customizable Reports Using PayChoice Online

Do you need to create reports using payroll data over a time period? Using PayChoice Online you can prepare unlimited customizable reports. You can create payroll history for a single employee, entire departments, or all your employees and use these reports to help prepare workers’ compensation audit reports or Health Insurance Responsibility Disclosure (HIRD) forms. You can also export report data to Excel for use in proprietary spreadsheets. If you’re already using PayChoice Online, click Web Reports and then Custom Reports. Not using PayChoice Online yet? Contact Vision Payroll to get started.

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