Vision Payroll

May 16, 2016

IRS Sent Out Erroneous Failure to Deposit Notices

Filed under: News — Tags: , , , — Vision @ 10:54 am

The Internal Revenue Service (IRS) has sent out an e-mail to the payroll industry indicating that it sent out erroneous Failure to Deposit Notices. Following is the text of that e-mail:

Here is important information regarding notices for Failure to Deposit penalties which may have been sent in error. Please share with your clients as appropriate.

Some monthly and daily deposits of payroll taxes are being treated as late in error.

Due to the observed holiday on April 15, 2016, (Washington DC Emancipation Day), deposits were not due until April 18, 2016. IRS recently identified a programming error causing deposits made after April 15, 2016, to be considered late, even though they were made timely by April 18, 2016. In some instances, taxpayers were assessed failure to deposit penalties as a result.

IRS is working to resolve the issue and correct the erroneous penalty assessments in the near future. No taxpayer action is required at this time. Those affected will receive correspondence when the issue is resolved. We apologize for any inconvenience this may cause.

The notice in question, is generally titled, Your Federal Tax Deposit wasn’t submitted correctly. In the bottom section, it will list the Date due as 04/15/2016 and the Date received as 04/18/2016. At this time, you may ignore any such notice and the IRS will issue correspondence to correct the erroneous notices. Please contact Vision Payroll if you have any further questions.

April 26, 2014

IRS Releases Revised Form 941-X

 

IRS Releases Revised Form 941-X

IRS Releases Revised Form 941-X

The Internal Revenue Service (IRS) recently released a revised version of Form 941-X, Adjusted Employer’s QUARTERLY Federal Tax Return or Claim for Refund.

COBRA Premium Assistance Credit May Only Be Claimed on Form 941-X

For tax periods beginning after 2013, the COBRA premium assistance credit may only be claimed on Form 941-X. Employers are longer able to claim the credit on either Form 941 or Form 941-SS. Employers are instructed to first file the Form 941 or Form 941-SS and then file the Form 941-X. Employers should not file the Form 941-X in advance of their regular filing.

Social Security Tax Rates May Differ

Depending on the period being amended, different social security tax rates may be in effect. For years other than 2011 and 2012, the employee and employer social security tax rates are 6.2% each or a total of 12.4%. For 2011 and 2012, the employee tax rate is 4.2% and the employer tax rate is 6.2% for a total of 10.4%. The correct rate should be used for the period being amended.

Contact Vision Payroll for Questions on Form 941-X

Contact Vision Payroll if you have further questions on Form 941-X.

April 23, 2014

Tip of the Week: IRS Releases 2015 Inflation Adjustments for Health Savings Accounts

IRS Releases 2015 Inflation Adjustments for Health Savings Accounts

IRS Releases 2015 Inflation Adjustments for Health Savings Accounts

The Internal Revenue Service recently released Rev. Proc. 2014-30 which contained the 2015 inflation adjusted amounts for Health Savings Accounts or HSAs.

Deductions Limitation Set to Increase

The annual limitation on deductions will increase from $3,300 in 2014 to $3,350 in 2015 for those with self-only coverage. Those with family coverage will have the deduction limitation increase from $6,550 to $6,650.

High-Deductible Health Plan Minimum Deductibles to Increase

The minimum deductibles of a high deductible health plan will increase from a minimum deductible of $1,250 in 2014 to $1,300 in 2015 for self-only coverage, and from $2,500 in 2014 to $2,600 in 2015 for family coverage.

Annual Out-of-Pocket Limitation to Increase

The annual out-of-pocket limitation for 2015 will also increase from $6,350 in 2014 to $6,450 for those with self-only coverage; the out-of-pocket limitation for family coverage will increase from $12,700 in 2014 to $12,900 in 2015.

Contact Vision Payroll Today

Contact Vision Payroll if you have any questions on the updated 2015 inflation adjusted amounts for HSAs in Rev. Proc. 2014-30 or visit our Important Facts and Figures page for further information.

March 3, 2014

IRS Sends EFTPS Inquiry PINs to Taxpayers

IRS Recommends Monitoring Your Tax Payments

IRS Recommends Monitoring Your Tax Payments

In a letter dated February 20, 2014, the Internal Revenue Service (IRS) sent EFTPS Inquiry PINs to taxpayers whose tax professional enrolled them in the Electronic Federal Tax Payment System (EFTPS). EFTPS is the system through which federal tax payments are made for employment taxes and many other tax types. The letter does not mean that your tax professional has not made payments; it communicates that taxpayers should review their account regularly to ensure payments are being made.

Form 8655 Authorizes Reporting Agents to Make Deposits and Payments on Behalf of Taxpayers

Taxpayers can authorize reporting agents to perform certain functions on behalf of the taxpayers. Form 8655 can be used to authorize a reporting agent to do the following:

  • Sign and file certain returns.
  • Make deposits and payments for certain returns.
  • Receive duplicate copies of tax information, notices, and other written and/or electronic communication regarding any authority granted.
  • Provide IRS with information to aid in penalty relief determinations related to the authority granted on Form 8655.

The IRS, as stated in the letter, “recommends you monitor your EFTPS account to ensure your tax professional is making timely tax payments for you.” The PIN provided by EFTPS in the letter is called an “EFTPS Inquiry PIN” and will allow you to make inquiries on EFTPS to see if your tax professional is making the payments on your behalf as they reported to you. It does not allow you to make payments, only inquiries.

Employers Remain Responsible to Ensure Tax Payments Are Made and Returns Are Filed

Even if an employer authorizes a tax professional to make payments and file returns on its behalf, the employer remains responsible for the timely filing of employment tax returns and the timely payment of employment taxes.

Vision Payroll Recommends Monitoring Your Account Regularly

Vision Payroll recommends that taxpayers regularly review payments made through the EFTPS system using their EFTPS Inquiry PIN. By checking the payments no less frequently than monthly, and more often if needed, taxpayers can ensure that their tax payments are being made by their tax professional.

Contact Vision Payroll today.

Contact Vision Payroll if you have further questions on IRS Letter 5144, the provision of an EFTPS Inquiry PIN, a copy of which is provided below.

Text of IRS Letter 5144

Dear Taxpayer:

Your tax professional enrolled you in the Electronic Federal Tax Payment System (EFTPS) to make tax deposits or payments on your behalf. EFTPS is a free service of the U.S. Department of the Treasury.

The IRS recommends you monitor your EFTPS account to ensure your tax professional is making timely tax payments for you. To view your payment history at EFTPS.gov, you will need to create a password using the following inquiry PIN and enrollment number. At EFTPS.gov, click on “My Profile” then “Need a Password,” and enter the following information.

Your EFTPS Inquiry PIN is:

####

Your Enrollment Number is:

##################

NOTE: You cannot make a payment using this PIN.

If you already have an active inquiry PIN and password, you may continue to use those to view your payment history and not activate this new enrollment.

You’re responsible for the timely filing of employment tax returns and the timely payment of employment taxes for your employees, even if you’ve authorized a third party to do these for you. If the third party fails to make the federal tax payments, the IRS may assess penalties and interest on your account. You are liable for all taxes, penalties and interest due. The IRS can also hold you personally liable for certain unpaid federal taxes.

Please use your Inquiry PIN regularly to monitor your payment history, if the Inquiry PIN is inactive for a period of 12 consecutive months, it will be terminated. Use your TIN, PIN and Enrollment Number if you have questions about your EFTPS enrollment.

If you need assistance, call customer service 24 hours a day, 7 days a week at 1.800.991.2245. If you are calling from outside the U.S., call1.303.967.5916.

Protect your identity. Never give out your PIN or password.

November 20, 2013

Tip of the Week: IRS Says Restaurants Must Change Tip Reporting in 2014

Filed under: News — Tags: , , , , , , — Vision @ 4:30 pm

 

IRS Says Restaurants Must Change Tip Reporting in 2014

IRS Says Restaurants Must Change Tip Reporting in 2014

Effective January 1, 2014, restaurants and other employers with tipped employees must change the way certain tips are reported. Although Rev. Rul. 2012-18 took effect in 2012, examiners in some circumstances could apply it to amounts paid after December 31, 2013. Therefore, all employers must comply with Rev. Rul. 2012-18 starting in 2014.

Payments Traditionally Treated as Tips Must Now Be Treated as Service Charges

Certain payments that tipped employees receive and employers called tips must now be treated as wages. Since these wages are subject to withholding, they should be paid in the employee’s paycheck. Although there is a line on Form 941, Employer’s QUARTERLY Federal Tax Return, to report the uncollected employee share of social security and Medicare taxes on tips, there is no line to report such uncollected taxes on wages or service charges treated as wages. In order to collect and pay these taxes, therefore, the service charges should be paid on the employee’s paycheck.

Employer’s Characterization of Amounts as Tips Is Not Relevant

The Internal Revenue Service (IRS) states that it is irrelevant whether or not the payment is called a tip. According to the IRS, “the absence of any of the following factors creates a doubt as to whether a payment is a tip and indicates that the payment may be a service charge.” The four factors listed are the following:

  1. The payment must be made free from compulsion;
  2. The customer must have the unrestricted right to determine the amount;
  3. The payment should not be the subject of negotiation or dictated by employer policy; and
  4. Generally, the customer has the right to determine who receives the payment.

Mandated Tips and Suggested Tips

Examples provided by the IRS distinguish between mandated tips and “suggested” tips. In the former case, the menu dictates that an 18% gratuity will be added for parties of six or more. Since the amount is added to the charged amount by the employer and the customer did not have the unrestricted right to determine the amount, this payment is considered wages, not tips. Alternatively, if the check simply shows sample tips amounts of 15%, 18%, and 20% and the customer chooses one of the suggested tip amounts, the amount is still considered a tip for payroll tax purposes.

Service Charges Should Not Be Reported as Tips

Employees are generally required to report cash tips (including amounts paid on credit cards and received in a tip-sharing arrangement) to their employers, and those cash tips are included in gross income of the employees. Amounts determined to be wages and not tips under these provisions should not be included in the amounts reported to employers.

Contact Vision Payroll if You Have Questions on the New Rules on Tips

Be sure to contact Vision Payroll if you have further questions on Rev. Rul. 2012-18 and the new rules on tip reporting.

November 21, 2012

Tip of the Week: IRS Increases Standard Mileage Rate to 56.5 Cents per Mile for 2013

IRS Increases Standard Mileage Rate to 56.5 Cents per Mile for 2013
IRS Increases Standard Mileage Rate to 56.5 Cents per Mile for 2013
The standard mileage rates for the use of automobiles beginning January 1, 2013 will be 56.5 cents per mile for business miles driven and 24 cents per mile driven for medical or moving purposes the Internal Revenue Service announced in Notice 2012-72 and News Release IR-2012-95.

Both Rates Are Higher than 2012 Rates

The new rates are changed from 55.5 cents per mile for business travel and 23 cents per mile for moving and medical travel for 2012.

Charitable Rate Remains Unchanged

The rate for miles driven in service of charitable organizations remains the same at 14 cents per mile.

Contact Vision Payroll for More Information on 2013 Mileage Rates

Contact Vision Payroll if you have any questions on 2013 mileage rates or visit our Important Facts and Figures page for further information.

November 27, 2011

IRS Revamps Schedule A for 2011

IRS Revamps Schedule A for 2011
IRS Revamps Schedule A for 2011
The Internal Revenue Service (IRS) has issued a revamped Schedule A for Form 940 for 2011. The revised Schedule A includes a line for every state as well as the District of Columbia, Puerto Rico, and the US Virgin Islands.

Revamped Form Necessitated by Increase in Number of Credit Reduction States

A revision to Schedule A was required since the number of states and territories subject to a credit reduction increased from three in 2010 to twenty-one in 2011.

Each State Is Listed with the Relevant Rate

The individual lines for each state, DC, PR and VI are listed with the applicable credit reduction rate. Taxpayers should simply enter the wages paid in each state and multiply by that state’s rate. Wages should be entered even for states that have a zero credit reduction rate.

Not All Taxpayers Must File Schedule A

Not every taxpayer that is required to file Form 940 is required to file Schedule A. Taxpayers that pay wages in more than one state or taxpayers that pay wages in a credit reduction state must complete and file Schedule A. Taxpayers that pay wages only in a single state that is not a credit reduction state need not complete or file Schedule A.

Rely on Vision Payroll for Your Schedule A

Vision Payroll will complete and electronically file Schedule A for all tax pay and file clients. Employers will be able to download a copy of Schedule A for their records.

November 26, 2011

IRS Releases 2011 Form 940

US Virgin Islands and Twenty States Have a Credit Reduction in 2011
US Virgin Islands and Twenty States Have a Credit Reduction in 2011
The Internal Revenue Service (IRS) has released the 2011 Form 940, Employer’s Annual Federal Unemployment (FUTA) Tax Return, and accompanying instructions. Employers use Form 940 to report their annual Federal Unemployment Tax Act (FUTA) tax.

Twenty Credit Reduction States for 2011

There are twenty credit reduction states for 2011: Michigan, Indiana, Arkansas, California, Connecticut, Florida, Georgia, Illinois, Kentucky, Minnesota, Missouri, North Carolina, New Jersey, Nevada, New York, Ohio, Pennsylvania, Rhode Island, Virginia, and Wisconsin as well as the US Virgin Islands. The credit reduction for most Michigan employers is 0.9% and for most Indiana employers it’s 0.6%. Most employers in the other credit reduction states and the US Virgin Islands have a credit reduction of 0.3%.

2011 FUTA Rate Decreased as of July 1, 2011

The FUTA tax rate decreased to 6.0% (before SUTA credits) on July 1, 2011. The rate for the first six months of 2011 was 6.2%. Under current law, the rate will remain at 6.0% throughout 2012. The 2011 Form 940 contains lines to report wages paid before July 1, 2011 and wages paid after June 30, 2011.

Vision Payroll to File Form 940 Electronically

Vision Payroll will file Form 940 for its clients electronically with the IRS and will not submit the paper version. Employers will be able to download a copy of Form 940 for their records.

November 25, 2011

Question of the Week: What Are the Credit Reduction States for 2011?

What Are the Credit Reduction States for 2011?
What Are the Credit Reduction States for 2011?
This week’s question comes from Victoria, a corporate controller.

Victoria asks:

I read that California is going to be a credit reduction state for 2011, but heard that they be more credit reduction states. What are the credit reduction states for 2011?

Answer: The Internal Revenue Service (IRS) has released a list of credit reduction states for 2011. There are a total of twenty states and one territory.

Standard Credit Rates Is 5.4% for 2011

Generally, employers who pay their state unemployment tax by the due date for filing Form 940, Employer’s Annual Federal Unemployment (FUTA) Tax Return, receive a credit 5.4% against their Federal Unemployment Tax Act (FUTA) tax. This credit is claimed on Form 940. Federal law provides for a reduction in the FUTA tax credit when a state has outstanding federal loans for two years. The credit reduction is calculated on Schedule A of Form 940.

Michigan Is a 0.9% Credit Reduction States

Since this is Michigan’s third consecutive year as a credit reduction state, the credit reduction for Michigan is 0.9% for 2011.

Indiana Is a 0.6% Credit Reduction States

Since this is Indiana’s second consecutive year as a credit reduction state, the credit reduction for Indiana is 0.6% for 2011. South Carolina, which was a first-year state for 2010, has paid off its loans and is not a credit reduction state for 2011.

Eighteen New Credit Reduction States for 2011

There are eighteen new credit reduction states for 2011. These states will have a credit reduction of 0.3% for 2011. The states are Arkansas, California, Connecticut, Florida, Georgia, Illinois, Kentucky, Minnesota, Missouri, North Carolina, New Jersey, Nevada, New York, Ohio, Pennsylvania, Rhode Island, Virginia, and Wisconsin. Additionally, the US Virgin Islands also has a credit reduction of 0.3%.

Contact Vision Payroll Today

For more information on the credit reduction states in 2011, be sure to contact Vision Payroll today.

November 8, 2011

IRS Plans to Release New Form for Business Address Changes

Filed under: News — Tags: , , — Vision @ 4:42 pm
IRS Commissioner Douglas H. Shulman
IRS Commissioner Douglas H. Shulman
The Internal Revenue Service (IRS) has released a draft of a new form, Form 8822-B, Change of Address—Business. The new form will be used to notify the IRS if you changed your business mailing address or your business location.

IRS Uses USPS National Change of Address Database

The IRS automatically updates your address of record based on any new address you provide the US Postal Service (USPS). The IRS uses the information in the USPS’s National Change of Address database. The IRS also automatically updates your address of record when the USPS changes your address because of a new Zip Code boundary or other administrative reason. IRS notices or documents sent to a taxpayer’s “last known address,” are legally effective even if the taxpayer never receives it.

Form 8822-B Will Have a Signature Requirement

An officer, owner, general partner or LLC member manager, plan administrator, fiduciary, or an authorized representative will be required to sign Form 8822-B. An officer is the president, vice president, treasurer, chief accounting officer, etc. A representative signing on behalf of the taxpayer must attach to Form 8822-B a copy of Form 2848. The IRS will not complete an address change from an “unauthorized” third party.

Contact Vision Payroll Today

Clients should be sure to inform Vision Payroll of any address changes so that tax returns are filed using the correct address.

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