Vision Payroll

September 28, 2012

Question of the Week: Where Can I Get the New Form I-9?

Where Can I Get the New Form I-9?
Where Can I Get the New Form I-9?
This week’s question comes from Amy, an office manager.

Amy asks:

We just used the new paperless onboarding when we hired a new employee. The Form I-9, Employment Eligibility Verification, said that it expired on 8/31/2012. When we clicked the link on, that form is also expired. Where can I get the new Form I-9?

Answer: The Form I-9 that is available using our paperless onboarding and on our website is still the current form, even though it indicates that it is expired.

USCIS Authorized Continued Use of Expired Form I-9

In a statement issued on August 13, 2012, the US Citizenship and Immigration Services (USCIS) stated the following:

Until further notice, employers should continue using the Form I-9 currently available on the forms section of This form should continue to be used even after the OMB control number expiration date of August 31, 2012 has passed. USCIS will provide updated information about the new version of the Form I-9 as it becomes available.

Employers must complete Form I-9 for all newly-hired employees to verify their identity and authorization to work in the United States.

Visit for Updated Information on Form I-9

Be sure to visit regularly for updated information on Form I-9.

September 26, 2012

Tip of the Week: Streamline Your Hiring Process with Paperless Onboarding

Filed under: News — Tags: , , — Vision @ 3:06 pm

Streamline Your Hiring Process with Paperless Onboarding
Streamline Your Hiring Process with Paperless Onboarding
Are you still printing paper forms to send out to your new hires? Are you wasting time key punching data from forms into payroll? Do you have to go back and correct errors from incomplete and illegible forms? Vision Payroll has a paperless onboarding solution to solve your problems!

From New Hire To Payroll with the Click of a Button

Our fully integrated paperless hiring solution includes the following:

  • E-Verify*
  • Federal Forms W-4 and I-9
  • Tax Credit Forms (optional)
  • Direct Deposit Enrollment (optional)
  • EEOC Data
  • Signed Offer Letters
  • Other Signed Documents (NDAs, Employment Agreements, Employee Handbooks, etc.)
  • Data Transfer Directly into Payroll!

How Paperless Onboarding Works

To start the paperless onboarding process, click the Recruiting Center tab on your online Information Center, click Paperless Hiring (Onboarding) in the Screen and Hire Employees section, and then click Onboard an Employee. Onboarding can be done in 3 easy steps:

  1. Fill in the applicant’s name, e-mail address, and job information.
  2. Attach an optional offer letter, choose which standard documents to send, and attach additional documents to transmit.
  3. Complete the process by e-mailing the forms to the applicant or having the applicant complete the forms in your office (new hire must be present).

If you attach an offer letter or other documents, the applicant will be required to sign these documents with a computer mouse. The document, signature, and date/time stamp will be recorded and available to you for viewing, printing, and downloading.

Standard documents can be updated in your Onboarding Preferences section.

Once the applicant is finished, the forms are returned to you and imported directly into our online payroll system. No more data entry, no more typos or misspellings to correct, no more illegible handwriting to decipher.

Get Started with Paperless Onboarding Today

Contact Vision Payroll today to streamline your hiring process with paperless onboarding for your next new hire.

*Additional fees may apply.

November 9, 2011

Tip of the Week: Get Applicant Tracking with Every Job Posting

Filed under: News — Tags: , , — Vision @ 4:56 pm
Get Applicant Tracking with Every Job Posting
Get Applicant Tracking with Every Job Posting
When you post a job on My Recruiting Center, not only do you get the advantage of our bulk buying discount for ads on job sites such as CareerBuilder, Monster, LinkedIn and Craigslist, you get a whole suite of Applicant Tracking features.

Applicant Tracking Features Available on My Recruiting Center

Every job you post on My Recruiting Center comes with these Applicant Tracking features:

  • Job Template Library
  • One-Click Job Advertising to Monster, CareerBuilder, LinkedIn, Craigslist, and hundreds of niche and regional job boards
  • Screening Questions and Applicant Ranking
  • Applicant Tracking
  • Tax Credit Screening
  • One-Click Background Screening

Paperless Onboarding for New Hires Also Available

Once you’ve made that hiring decision, simplify the onboarding process with the customized paperless onboarding option. This allows you to send paperless tax forms, offer letter, ACH authorizations, and other forms all with a single click. Your new hire can review the forms, sign electronically, and return them to you. No delays, no paper forms to file, and ask about easy importing to bring right into your payroll software.

Get Started with My Recruiting Center Today!

Simply go to the Vision Payroll home page, click “Payroll Login”, and then sign in to Online Employer. Once in, click the “Recruiting Center” tab on the left and then the company you want to recruit for on the right and you’re ready to go. Contact Vision Payroll if you need help with your Online Employer login or password.

Contact Us Vision Payroll
Client Remote Access