Vision Payroll

January 7, 2009

Tip of the Week: Resolve to Get Up-to-date on Top 2009 Employment Law Topics

This New Year’s you may have resolved to lose more weight, spend more time with family, or be nicer to your payroll service. Hopefully, you haven’t broken all those resolutions yet. It’s not too late to make some work-related resolutions you can stick to. High on that list should be getting up-to-date on the top 2009 employment law topics.

One important change is the ADA (Americans with Disabilities Act) Amendments Act of 2008 or ADAAA. Effective January 1, 2009, this law change redefines who is considered disabled.

Later this month, the new federal Family and Medical Leave Act (FMLA) regulations take effect. These regulations provide clarity on several long-standing, challenging regulations and implement new FMLA leave available to military family members.

In line with the 2009 changes, be sure you’ve implemented the changes required by the National Defense Authorization Act of 2008 or NDAA. Highlights include changes to Leave Duration, Multiple Leaves, Qualifying Exigencies, and Qualified Employees.

To learn more, sign into MyHRSupportCenter and read this month’s featured article. If you’re not yet signed up or would like a free trial of MyHRSupportCenter, contact Vision Payroll today.

December 17, 2008

Tip of the Week: Learn More About the Newly-Revised FMLA Regulations

As the January 16, 2009 deadline for implementing the new Family and Medical Leave Act (FMLA) regulations draws closer, it becomes increasingly important to ensure that your company policies are compliant. What is the FMLA? Who does the FMLA affect at the company level as well as the employee level? What should you be doing now to ensure compliance? What is the impact of the National Defense Authorization Act? How has the definition of a qualifying serious health condition changed under the new regulations? Which new standard forms has the Department of Labor issued and where can you download copies of these forms? Learn the answers to these questions and more in this month’s HRCast, a recording provided by our team of HR Pros and available exclusively on MyHRSupportCenter. Visit MyHRSupportCenter regularly not only for our HRCasts, but also to get late-breaking compliance alerts, best practices to implement, and HR tools to use every day. If you’re not yet signed up or would like a free trial of MyHRSupportCenter, contact Vision Payroll today.

December 10, 2008

Tip of the Week: Get Ready for Newly-Revised FMLA Regulations

Do you know which employers must grant leave under the federal Family and Medical Leave Act (FMLA)? Are you sure about the benefits eligible employees must receive under the FMLA? Do you even know which employees are eligible for FMLA leave? These FMLA basics and highlights of the newly revised FMLA regulations are the topics of this month’s featured article by the HR Pros at MyHRSupportCenter. Don’t delay in becoming familiar with the revised regulations which also incorporate the Military Family Leave Amendments enacted earlier this year. The deadline to incorporate changes into policies, forms, handbooks, etc. in order to be in compliance with the revised regulations is January 16, 2009. To learn more, sign into MyHRSupportCenter and read this month’s featured article. If you’re not yet signed up or would like a free trial of MyHRSupportCenter, contact Vision Payroll today.

October 1, 2008

Tip of the Week: Start Planning Now to Comply with Identity Theft Regulation

The Commonwealth of Massachusetts recently promulgated a new regulation, 201 CMR 17.00, titled Standards for The Protection of Personal Information of Residents of the Commonwealth.  The purpose of the regulation is to implement “the provisions of M.G.L. c. 93H relative to the standards to be met by persons who own, license, store or maintain personal information about a resident of the Commonwealth of Massachusetts.” Personal information is defined as:



[A] Massachusetts resident’s first name and last name or first initial and last name in combination with any one or more of the following data elements that relate to such resident: (a) Social Security number; (b) driver’s license number or state-issued identification card number; or (c) financial account number, or credit or debit card number, with or without any required security code, access code, personal identification number or password, that would permit access to a resident’s financial account; provided, however, that “Personal information” shall not include information that is lawfully obtained from publicly available information, or from federal, state or local government records lawfully made available to the general public.



Since all employers should normally store “personal information” about each employee, apparently all employers who employ a resident of the Commonwealth of Massachusetts will be required to comply with the regulations. Governor Deval Patrick has also issued a related Executive Order 504 requiring certification of compliance with the order by all state contractors. There are significant procedures that must be implemented and substantial fines for non-compliance. Vision Payroll will be communicating its compliance with the new regulations to all affected clients before 2009. We strongly suggest that you contact your attorney as soon as possible to discuss implementation of the new provisions.

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