Vision Payroll

September 29, 2017

Vision Payroll Presents: Form I-9: Keys to Compliance

Filed under: News — Vision @ 1:10 pm

An I-9 audit can be an intimidating event. If you haven’t properly completed or maintained your I-9s, it can be a costly one as well. During this session, you’ll learn critical filing and retention requirements so you can be confident that your organization is compliant. We’ll review the various sections of the I-9 in-depth, discuss the acceptable documents in order to complete it properly, and examine the penalties for not complying with the instructions. We’ll also briefly discuss the E-Verify system and provide some best practice suggestions on when to conduct a voluntary internal audit of your I-9 files.

Register here!


June 8, 2017

Vision Payroll Presents: Marijuana and Other Substances in the Workplace

Filed under: News — Vision @ 2:46 pm

With recreational and medical marijuana now legal in multiple states, employers may be left wondering what restrictions they can, and can’t, have in the workplace. We’ll discuss the legal landscape for both recreational and medical marijuana use, including potential ADA issues. And we’ll go over other drugs employers should be concerned about. Join us as we discuss testing options and tips on crafting a drug and alcohol policy that best fits your company.

Register here!



March 30, 2017

Vision Payroll Presents: Why You Need an Employee Handbook

Filed under: News — Vision @ 1:21 pm

An employee handbook is a powerful tool to communicate your organization’s policies and culture. It can also form the first line of defense in an employment lawsuit or investigation. If your organization doesn’t have a handbook, or it hasn’t been reviewed in the last year, this webinar is a must!


Register here!

November 20, 2016

Thanksgiving Day Holiday May Require Change in Processing Schedule

Filed under: News — Vision @ 5:36 pm

Thanksgiving Day Holiday May Require Change in Processing ScheduleThursday, November 24, 2016 will be Thanksgiving Day, a federal holiday. The offices of Vision Payroll will close Thanksgiving Eve, November 23 at 3 pm EST and re-open Friday November 25. Most banks will also be closed in observance of the holiday. Payroll changes and hours must be submitted before the processing deadlines listed below:

Normal Payroll Date Process Deadline
11/24/2016 11/21/2016
11/25/2016 11/22/2016
11/28/2016 11/23/2016

Payroll Dates May Be Affected by Thanksgiving Day

Payrolls dated November 24 will be paid November 23 unless a previous change in schedule has been submitted. Payrolls submitted after these processing deadlines will be pushed back until the next available processing day. No changes are required for payrolls dated November 29.

Bank Withdrawal Dates Will Change for Some Payrolls

For payrolls dated November 23, including those normally paid on Thursdays, ACH withdrawals from clients’ accounts will occur on Tuesday, November 22. For payrolls dated November 25, ACH withdrawals from clients’ accounts will occur on Wednesday, November 23. This is necessary to ensure timely crediting of employees’ accounts on the proper day.

Christmas Day Is Next Federal Holiday

There will be UPS ground delivery on November 25, BUT we strongly recommend submitting payrolls during this time as early as practicable. The next federal holiday will be Monday, December 26, 2016, Observation of Christmas Day. Contact Vision Payroll as soon as possible to make changes to or for questions on your processing schedule.

August 4, 2016

IRS Announces Memorial Day FTD Penalty Error

Filed under: News — Vision @ 5:16 pm

The IRS has released information regarding the Memorial Day FTD Penalty Error. The text of the message is below:

Many taxpayers who made their next-day employment tax deposits on Tuesday, May 31, or semi-weekly employment tax deposits on Thursday, June 2, 2016, were incorrectly sent notices that their deposits were late.

Due to a programming error, IRS systems did not recognize changes in deposit due dates created by the Memorial Day holiday observed on May 30, 2016. As a result of the holiday observance, the next-day deposits that would have been due on Monday, May 30, were instead due on Tuesday, May 31, and the semi-weekly deposits that would have been due on Wednesday, June 1, 2016, were instead due on Thursday, June 2, 2016.

We apologize for any inconvenience, and no taxpayer action is required. IRS systems have been corrected and impacted taxpayer accounts will be updated.

  • Taxpayers who received a notice (CP161) of a failure-to-deposit penalty as a result of this error will receive a new notice of adjustment (CP210/220) stating the account was corrected and they do not owe a penalty.
  • Taxpayers who received a notice (CP276B) providing that their deposit was made incorrectly but that IRS waived the penalty will not receive any follow-up correspondence.

If you have any questions on a notice you received, please contact Vision Payroll.

May 27, 2016

FLSA Overtime Changes: What every business needs to know

Filed under: News — Vision @ 1:17 pm

New overtime rules affecting millions of American workers are slated to take effect later this year. The rules more than double the minimum salary threshold for employees to qualify as exempt from overtime – from $23,660 a year to over $47,000. In this webinar, we’ll go over key steps you should take now to implement these new changes and we’ll examine best practices on how to communicate them to your affected employees.

Please join us for this webinar. Register here!

FLSA Overtime Webinar


May 16, 2016

IRS Sent Out Erroneous Failure to Deposit Notices

Filed under: News — Tags: , , , — Vision @ 10:54 am

The Internal Revenue Service (IRS) has sent out an e-mail to the payroll industry indicating that it sent out erroneous Failure to Deposit Notices. Following is the text of that e-mail:

Here is important information regarding notices for Failure to Deposit penalties which may have been sent in error. Please share with your clients as appropriate.

Some monthly and daily deposits of payroll taxes are being treated as late in error.

Due to the observed holiday on April 15, 2016, (Washington DC Emancipation Day), deposits were not due until April 18, 2016. IRS recently identified a programming error causing deposits made after April 15, 2016, to be considered late, even though they were made timely by April 18, 2016. In some instances, taxpayers were assessed failure to deposit penalties as a result.

IRS is working to resolve the issue and correct the erroneous penalty assessments in the near future. No taxpayer action is required at this time. Those affected will receive correspondence when the issue is resolved. We apologize for any inconvenience this may cause.

The notice in question, is generally titled, Your Federal Tax Deposit wasn’t submitted correctly. In the bottom section, it will list the Date due as 04/15/2016 and the Date received as 04/18/2016. At this time, you may ignore any such notice and the IRS will issue correspondence to correct the erroneous notices. Please contact Vision Payroll if you have any further questions.

April 22, 2016

Trouble Logging In to Run Payroll?

Filed under: News — Tags: , — Vision @ 4:31 pm

If you’re having trouble logging in to run payroll, please clear your cache.

Using Internet Explorer

  1. Open Internet Explorer.
  2. From the Tools menu choose Internet Options.
  3. On the General tab, under Browsing history, click Delete.
  4. Un-check the Preserve Favorites website data box.
  5. Check the Temporary Internet files and website files, Cookies and website data, and History boxes.
  6. Click Delete.
  7. On the Privacy tab, under Settings, click Sites.
  8. In the Address of website: box, type
  9. Click Allow.
  10. Click OK.
  11. Click OK.
  12. Close all open versions of Internet Explorer and reopen to apply updates.

Using Google Chrome

  1. Open Chrome
  2. Press Ctrl+Shift+Del
  3. In the dialog that appears, select the checkboxes for Cookies and other site and plugin data and Cached images and files.
  4. Use the menu at the top to select the amount of data that you want to delete. Select the beginning of time to delete everything.
  5. Click Clear browsing data.
  6. Close all open versions of Google Chrome and reopen to apply updates.

January 19, 2016

Employee Recordkeeping and I-9 Compliance Webinar

Filed under: News — Vision @ 11:17 am

An I-9 audit can be an intimidating event. If you haven’t properly completed or maintained your I-9s, it can also be a costly one. This interactive webinar will help prepare you so you are confident your organization is in compliance. We’ll also focus on general federal record-keeping compliance, including required retention times for hiring documents, payroll and tax information, and other important employee files.I9 Compliance Picture

September 3, 2015

Vision Payroll Presents: Employee Relations Webinar

Filed under: News — Vision @ 3:41 pm

Your employees are your best assets. Healthy employee relations often translate into happy employees and a productive work environment. But challenges can arise when dealing with employee attendance, leaves of absence, disciplinary matters, personality conflicts, and other day-to-day employee relationship concerns. This webinar will help your managers and supervisors implement best practices, policies, and procedures to foster a harmonious and productive workplace.

The webinar will be held on Thursday, September 17 at 1:00 PM EDT. Click below to register today. Relations Webinar 2

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