With recreational and medical marijuana now legal in multiple states, employers may be left wondering what restrictions they can, and can’t, have in the workplace. We’ll discuss the legal landscape for both recreational and medical marijuana use, including potential ADA issues. And we’ll go over other drugs employers should be concerned about. Join us as we discuss testing options and tips on crafting a drug and alcohol policy that best fits your company.
An employee handbook is a powerful tool to communicate your organization’s policies and culture. It can also form the first line of defense in an employment lawsuit or investigation. If your organization doesn’t have a handbook, or it hasn’t been reviewed in the last year, this webinar is a must!
Thursday, November 24, 2016 will be Thanksgiving Day, a federal holiday. The offices of Vision Payroll will close Thanksgiving Eve, November 23 at 3 pm EST and re-open Friday November 25. Most banks will also be closed in observance of the holiday. Payroll changes and hours must be submitted before the processing deadlines listed below:
|Normal Payroll Date
Payroll Dates May Be Affected by Thanksgiving Day
Payrolls dated November 24 will be paid November 23 unless a previous change in schedule has been submitted. Payrolls submitted after these processing deadlines will be pushed back until the next available processing day. No changes are required for payrolls dated November 29.
Bank Withdrawal Dates Will Change for Some Payrolls
For payrolls dated November 23, including those normally paid on Thursdays, ACH withdrawals from clients’ accounts will occur on Tuesday, November 22. For payrolls dated November 25, ACH withdrawals from clients’ accounts will occur on Wednesday, November 23. This is necessary to ensure timely crediting of employees’ accounts on the proper day.
Christmas Day Is Next Federal Holiday
There will be UPS ground delivery on November 25, BUT we strongly recommend submitting payrolls during this time as early as practicable. The next federal holiday will be Monday, December 26, 2016, Observation of Christmas Day. Contact Vision Payroll as soon as possible to make changes to or for questions on your processing schedule.
The IRS has released information regarding the Memorial Day FTD Penalty Error. The text of the message is below:
Many taxpayers who made their next-day employment tax deposits on Tuesday, May 31, or semi-weekly employment tax deposits on Thursday, June 2, 2016, were incorrectly sent notices that their deposits were late.
Due to a programming error, IRS systems did not recognize changes in deposit due dates created by the Memorial Day holiday observed on May 30, 2016. As a result of the holiday observance, the next-day deposits that would have been due on Monday, May 30, were instead due on Tuesday, May 31, and the semi-weekly deposits that would have been due on Wednesday, June 1, 2016, were instead due on Thursday, June 2, 2016.
We apologize for any inconvenience, and no taxpayer action is required. IRS systems have been corrected and impacted taxpayer accounts will be updated.
- Taxpayers who received a notice (CP161) of a failure-to-deposit penalty as a result of this error will receive a new notice of adjustment (CP210/220) stating the account was corrected and they do not owe a penalty.
- Taxpayers who received a notice (CP276B) providing that their deposit was made incorrectly but that IRS waived the penalty will not receive any follow-up correspondence.
If you have any questions on a notice you received, please contact Vision Payroll.
New overtime rules affecting millions of American workers are slated to take effect later this year. The rules more than double the minimum salary threshold for employees to qualify as exempt from overtime – from $23,660 a year to over $47,000. In this webinar, we’ll go over key steps you should take now to implement these new changes and we’ll examine best practices on how to communicate them to your affected employees.
Please join us for this webinar. Register here!
The Internal Revenue Service (IRS) has sent out an e-mail to the payroll industry indicating that it sent out erroneous Failure to Deposit Notices. Following is the text of that e-mail:
Here is important information regarding notices for Failure to Deposit penalties which may have been sent in error. Please share with your clients as appropriate.
Some monthly and daily deposits of payroll taxes are being treated as late in error.
Due to the observed holiday on April 15, 2016, (Washington DC Emancipation Day), deposits were not due until April 18, 2016. IRS recently identified a programming error causing deposits made after April 15, 2016, to be considered late, even though they were made timely by April 18, 2016. In some instances, taxpayers were assessed failure to deposit penalties as a result.
IRS is working to resolve the issue and correct the erroneous penalty assessments in the near future. No taxpayer action is required at this time. Those affected will receive correspondence when the issue is resolved. We apologize for any inconvenience this may cause.
The notice in question, is generally titled, Your Federal Tax Deposit wasn’t submitted correctly. In the bottom section, it will list the Date due as 04/15/2016 and the Date received as 04/18/2016. At this time, you may ignore any such notice and the IRS will issue correspondence to correct the erroneous notices. Please contact Vision Payroll if you have any further questions.
If you’re having trouble logging in to run payroll, please clear your cache.
Using Internet Explorer
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- From the Tools menu choose Internet Options.
- On the General tab, under Browsing history, click Delete.
- Un-check the Preserve Favorites website data box.
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- Click Delete.
- On the Privacy tab, under Settings, click Sites.
- In the Address of website: box, type onlineemployer.com
- Click Allow.
- Click OK.
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- Close all open versions of Internet Explorer and reopen to apply updates.
Using Google Chrome
- Open Chrome
- Press Ctrl+Shift+Del
- In the dialog that appears, select the checkboxes for Cookies and other site and plugin data and Cached images and files.
- Use the menu at the top to select the amount of data that you want to delete. Select the beginning of time to delete everything.
- Click Clear browsing data.
- Close all open versions of Google Chrome and reopen to apply updates.
An I-9 audit can be an intimidating event. If you haven’t properly completed or maintained your I-9s, it can also be a costly one. This interactive webinar will help prepare you so you are confident your organization is in compliance. We’ll also focus on general federal record-keeping compliance, including required retention times for hiring documents, payroll and tax information, and other important employee files.
Your employees are your best assets. Healthy employee relations often translate into happy employees and a productive work environment. But challenges can arise when dealing with employee attendance, leaves of absence, disciplinary matters, personality conflicts, and other day-to-day employee relationship concerns. This webinar will help your managers and supervisors implement best practices, policies, and procedures to foster a harmonious and productive workplace.
The webinar will be held on Thursday, September 17 at 1:00 PM EDT. Click below to register today.
Earned Sick Time Regulations Published
The office of Massachusetts Attorney General Maura Healey today published final regulations on the Earned Sick Time law today giving employers seven full business days to implement the regulations. The Earned Sick Time law, Question 4 on the November 2014 ballot, takes effect July 1, 2015.
All private employers, including not-for-profit organizations, maintaining an employee with a primary place of work in Massachusetts are required to allow almost all Massachusetts employees to accrue and use up to forty hours of earned sick time per benefit year. Employers who maintain an average of eleven or more employees are required to provide earned paid sick time.
All existing sick leave and paid time off policies should be reviewed and many will need to be amended to comply with the new law. As the Massachusetts Earned Sick Time law is complex and penalties for non-compliance can be severe, Vision Payroll strongly recommends employers consult with an attorney specializing in labor law to help ensure compliance with the law and related regulations.
Vision Payroll will be providing a webinar on Friday June 26, 2015 at 11 am to provide further information on the Massachusetts Earned Sick Time law. Although the webinar is free, space is limited and advance registration is required. Click here for further information and to register for this important webinar.