Vision Payroll

November 12, 2018

Thanksgiving Day Holiday May Require Change in Processing Schedule

Filed under: News — Tags: , , , — Vision @ 4:20 pm

Thursday, November 22, 2018Thanksgiving Day Holiday May Require Change in Processing Schedule will be Thanksgiving Day, a federal holiday. The offices of Vision Payroll will close Thanksgiving Eve, November 21 at 3 pm EST and re-open Friday November 23. Most banks will also be closed in observance of the holiday. Payroll changes and hours must be submitted before the processing deadlines listed below:

Normal Payroll Date Process Deadline
11/22/2018 11/19/2018
11/23/2018 11/20/2018
11/26/2018 11/21/2018

Payroll Dates May Be Affected by Thanksgiving Day

Payrolls dated November 22 will be paid November 21 unless a previous change in schedule has been submitted. Payrolls submitted after these processing deadlines will be pushed back until the next available processing day. No changes are required for payrolls dated November 27.

Bank Withdrawal Dates Will Change for Some Payrolls

For payrolls dated November 21, including those normally paid on Thursdays, ACH withdrawals from clients’ accounts will occur on Tuesday, November 20. For payrolls dated November 23, ACH withdrawals from clients’ accounts will occur on Wednesday, November 21. This is necessary to ensure timely crediting of employees’ accounts on the proper day.

Christmas Day Is Next Federal Holiday

There will be UPS ground delivery on November 23, BUT we strongly recommend submitting payrolls during this time as early as practicable. The next federal holiday will be Tuesday, December 25, 2018, Christmas Day. Contact Vision Payroll as soon as possible to make changes to or for questions on your processing schedule.

November 8, 2018

New Massachusetts Health Insurance Responsibility Disclosure (HIRD) Form

Massachusetts DOR Releases Health Insurance Responsibility Disclosure (HIRD) Form.

The Department of Revenue has made the new 2018 Health Insurance Responsibility Disclosure (HIRD) form available to taxpayers through the MassTaxConnect (MTC) web portal.

What is the HIRD Form?

The HIRD form is a new state reporting requirement for Massachusetts Employers in 2018. The HIRD form collects employer level information about your employer sponsored insurance (ESI). The HIRD reporting is administered by MassHealth and the Massachusetts Department of Revenue (DOR) through the MTC web portal. The HIRD form will assist MassHealth in identifying members with access to an ESI who may be eligible for the MassHealth Premium Assistance Program.

Who is required to complete the HIRD Form?

State law requires every employer in Massachusetts with six or more employees to submit the HIRD form annually. If you are an employer who currently has or had six or more employees in any of the past 12 months, you are required to complete the form.

When will the form be due?

The form will be available beginning November 1 and must be completed by November 30. The form must be filed electronically through your MTC account and the state will not accept paper forms.

How do I submit the HIRD form?

The HIRD reporting is administered by the DOR through the MTC web portal. The MTC is where employer-taxpayers file returns, forms, and make tax payments. To file your HIRD form, login to your MTC withholding account, on the Accounts tab choose Withholding Tax, and select the “File health insurance responsibility disclosure” hyperlink under the “I Want To” column. If you do not have an MTC account, or if you forgot your password or username, you may follow the instructions provided on the MTC web page or contact the DOR at (617)466-3940.

Can Vision Payroll help me with this filing?

The HIRD Form contains very specific information regarding your employer sponsored health insurance plan including eligibility criteria, employment categories, enrollment periods, and plan year dates. Unfortunately, Vision Payroll does not have access to the required benefit information. Furthermore, as we are a bulk filer of Massachusetts taxes, we do not have access to individual MTC login information. For help with your login credentials, please call the DOR at (617)466-3940.

If you do need assistance with the electronic filing of the form we are offering two options to our clients:

  1. If you are required to file the HIRD Form (any employer with more than 6 employees at any time over the past 12 months) but do not offer an employer sponsored plan, we will file the form electronically on your behalf. Please complete all of Part 1 and Part 2, Question 1 of the 2018 HIRD Paper Form. Sign and date the form.
  2. If you are required to file the HIRD Form and do offer an employer sponsored plan, Vision Payroll will file the electronic version of the form with all the relevant information about your employer sponsored health plans that you provide to us on the 2018 HIRD Paper Form.

Please note: the state will not accept a paper copy of this form.

The fee schedule to have Vision Payroll file on your behalf is on the 2018 HIRD Paper Form.

For more information about the new HIRD form reporting requirements, please contact us at (978)840-1635.

August 16, 2018

Vision Payroll Presents: Social Media in the Workplace

Filed under: News — Vision @ 10:03 am

Social media can be a powerful tool to grow your business, but it can also create workplace distractions or be a forum for messages that may undermine or hurt your organization’s brand. Through this session you’ll learn when and how you can regulate the use of social media in the workplace. We’ll also help you navigate the social media landscape, including current National Labor Relations Board positions and tips for implementing a social media policy. In addition, we’ll look at some tricky situations real employers have faced and discuss how to successfully handle them.

Register here!

June 13, 2018

Vision Payroll Presents: Form I-9: Keys to Compliance

Filed under: News — Vision @ 11:03 am

An I-9 audit can be an intimidating event. If you haven’t properly completed or maintained your I-9s, it can be a costly one as well. During this session, you’ll learn critical filing and retention requirements so you can be confident that your organization is compliant. We’ll review the various sections of the I-9 in-depth, discuss the acceptable documents needed to complete it properly, and examine the penalties for not complying with the instructions. We’ll also briefly discuss the E-Verify system and provide some best practice suggestions on when to conduct a voluntary internal audit of your I-9 files.

Register here!

 

 

 

 

 

May 3, 2018

Vision Payroll Presents: Harassment Prevention Training for Managers

Filed under: News — Vision @ 11:01 am

On Thursday, May 17, 2018 at noon, Vision Payroll will host a webinar on Harassment Prevention Training for Managers. Topics will include properly training your managers to recognize and prevent harassment is critical to keeping your organization compliant. We’ll provide insight into the legal obligations of employers and managers as well as best practices for preventing sexual harassment. We’ll also discuss different types of harassment, complaint management, retaliation, unlawful discrimination, and prevention strategies. Through real-world scenarios, you’ll learn about best practices and measures you can take to ensure employees feel safe, comfortable, and able to work at their full potential.

Register here!

 

 

 

 

 

 

 

 

 

April 24, 2018

Massachusetts DUA Releases EMAC Supplement Determinations

The Massachusetts Department of Unemployment Assistance has made available its 2018 Quarter 1 Employer Medical Assistance Contribution (EMAC) Supplement Determinations. The EMAC Supplement is determined by multiplying a subject employee’s wages by 5%, up to a maximum tax per employee per year of $750.

Vision Payroll will submit the payment on your behalf only upon your request. Please contact Vision Payroll for further details on this option.

A sample notice is reproduced below:

Employer Medical Assistance Contribution (EMAC) Supplement Determination

The Department of Unemployment Assistance EMAC Supplement unit has matched wage records against records maintained by the Department of Health and Human Services, and has determined that for quarter 1 and year 2018 you are liable under G.L. c. 148, § 189A for the EMAC Supplement in the amount of $##,###.00  for XXX employees.

NOTE: The actual notice will contain your liability amount and number of subject employees.

Employer liability is determined as follows:

(1) Conditions under Which the Employer Becomes Subject to the Employer Medical Assistance

Contribution Supplement.

(a) Beginning with the first calendar quarter of 2018, any employer who employs six or more employees in any quarter is subject to the EMAC Supplement for each such quarter.

(b) An employer’s number of employees in a calendar quarter is calculated by dividing the sum of the employer’s three monthly employment levels for the quarter by three. An employer’s employment level for each month of the quarter is the number of employees who worked or received wages for any part of the pay period that includes the 12th of the month as reportable to DUA, pursuant to G.L. c. 151A, §14P.

(2) Liability for Employer Medical Assistance Contribution Supplement.

An employer subject to the EMAC Supplement for a quarter is liable for payment of the EMAC Supplement applicable to that quarter if one or more of its employees received health insurance coverage either through the MassHealth agency or through ConnectorCare for a continuous period of at least fifty-six days; provided, however, that an employer shall not be liable for the EMAC Supplement in a quarter for any of its employees who in that quarter have health insurance coverage through the MassHealth agency either on the basis of permanent and total disability as defined under Title XVI of the Social Security Act or under applicable state laws or as a secondary payer because such employees are enrolled in employer-sponsored insurance. You may obtain information regarding the identity of the individuals who have received coverage as described above or by logging on to your UI Online account or by calling 617-626-5975.

Request For Hearing

This determination will become final unless you request a hearing within ten days from the date on which you received the determination. You may request a hearing though your UI Online account, or by completing the information below and mailing this form to:

EMAC Supplement Hearings Department
Charles F. Hurley Building
19 Staniford Street
2nd Floor
Boston, MA 02114

A hearing will relate solely to the determination for which the hearing request is made. Any determination you wish to dispute must be the subject of a separate request for a hearing. I hereby request a hearing with regard to the EMAC Supplement Determination for quarter 1 and year 2018.

Employer Name: _________________________________________________
Employer Address: ________________________________________________
Signed by: ______________________________________________________
Title: __________________________________________________________
Organization (Employer or Authorized Agent): __________________________
Date: __________________________________________________________

Any hearing will be limited to the issues cognizable under the EMAC Supplement statute, G.L. c. 149, § 189A raised in this request.

Please circle the reason for the appeal. If the reason is Other, please explain:

  • Does the employer have more than 5 employees?
  • Are any of the individuals included in the determination as “employees” independent contractors?
  • Are the payments made to the employee “wages” for the purposes of UI?
  • Has the individual been on qualifying health care for a continuous period of 56 days?
  • Other: _____________________________________

September 29, 2017

Vision Payroll Presents: Form I-9: Keys to Compliance

Filed under: News — Vision @ 1:10 pm

An I-9 audit can be an intimidating event. If you haven’t properly completed or maintained your I-9s, it can be a costly one as well. During this session, you’ll learn critical filing and retention requirements so you can be confident that your organization is compliant. We’ll review the various sections of the I-9 in-depth, discuss the acceptable documents in order to complete it properly, and examine the penalties for not complying with the instructions. We’ll also briefly discuss the E-Verify system and provide some best practice suggestions on when to conduct a voluntary internal audit of your I-9 files.

Register here!

 

June 8, 2017

Vision Payroll Presents: Marijuana and Other Substances in the Workplace

Filed under: News — Vision @ 2:46 pm

With recreational and medical marijuana now legal in multiple states, employers may be left wondering what restrictions they can, and can’t, have in the workplace. We’ll discuss the legal landscape for both recreational and medical marijuana use, including potential ADA issues. And we’ll go over other drugs employers should be concerned about. Join us as we discuss testing options and tips on crafting a drug and alcohol policy that best fits your company.

Register here!

 

 

March 30, 2017

Vision Payroll Presents: Why You Need an Employee Handbook

Filed under: News — Vision @ 1:21 pm

An employee handbook is a powerful tool to communicate your organization’s policies and culture. It can also form the first line of defense in an employment lawsuit or investigation. If your organization doesn’t have a handbook, or it hasn’t been reviewed in the last year, this webinar is a must!

 

Register here!

November 20, 2016

Thanksgiving Day Holiday May Require Change in Processing Schedule

Filed under: News — Vision @ 5:36 pm

Thanksgiving Day Holiday May Require Change in Processing ScheduleThursday, November 24, 2016 will be Thanksgiving Day, a federal holiday. The offices of Vision Payroll will close Thanksgiving Eve, November 23 at 3 pm EST and re-open Friday November 25. Most banks will also be closed in observance of the holiday. Payroll changes and hours must be submitted before the processing deadlines listed below:

Normal Payroll Date Process Deadline
11/24/2016 11/21/2016
11/25/2016 11/22/2016
11/28/2016 11/23/2016

Payroll Dates May Be Affected by Thanksgiving Day

Payrolls dated November 24 will be paid November 23 unless a previous change in schedule has been submitted. Payrolls submitted after these processing deadlines will be pushed back until the next available processing day. No changes are required for payrolls dated November 29.

Bank Withdrawal Dates Will Change for Some Payrolls

For payrolls dated November 23, including those normally paid on Thursdays, ACH withdrawals from clients’ accounts will occur on Tuesday, November 22. For payrolls dated November 25, ACH withdrawals from clients’ accounts will occur on Wednesday, November 23. This is necessary to ensure timely crediting of employees’ accounts on the proper day.

Christmas Day Is Next Federal Holiday

There will be UPS ground delivery on November 25, BUT we strongly recommend submitting payrolls during this time as early as practicable. The next federal holiday will be Monday, December 26, 2016, Observation of Christmas Day. Contact Vision Payroll as soon as possible to make changes to or for questions on your processing schedule.

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