This week’s question comes from Kate, a restaurant manager. We know that the Spanish W-4 doesn’t come out at the same time as the English W-4. Is the 2010 Spanish W-4 now available? Answer: The 2010 Form W-4, Employee’s Withholding Allowance Certificate was released...
This week’s question comes from Kim, an HR director. We have employees who maintain coverage on their health insurance policy for children, including some children who are not dependents. We have always included the cost of this coverage in our employees’ income. How...
This week’s question comes from Lisa, an office manager. We may need to layoff a few employees. Some of them may elect COBRA continuation coverage. I know there was a subsidy for employees laid off through March 31, but I just heard that the subsidy period was...
This week’s question comes from Aaron, a business owner. I just found out about the payroll tax forgiveness under the HIRE Act. We’ve hired several qualifying employees and already deposited the payroll taxes that should’ve been forgiven. Can we go back and claim...
This week’s question comes from Dan, a small-business owner. I have several employees that I hired who have signed Form W-11. What information do I need to provide to Vision Payroll to qualify for the HIRE Act Credit? Answer: Under the HIRE Act, employers may avoid...
This week’s question comes from Franz, a small-business owner. We provide health insurance for our employees. We heard that we can get a credit on our tax return this year. What is the Small Business Health Care Tax Credit? Answer: the Small Business Health Care Tax...
This week’s question comes from Andrew, a company president. We know that we can receive a payroll tax exemption and income tax credit under the HIRE Act if we hire certain unemployed workers. We need qualified employees to sign an affidavit to prove they are...
This week’s question comes from Sean, an HR director. We are in the process of hiring some employees who would allow us to claim exemption from paying the employer’s share of social security taxes because of the HIRE Act. Some employees are hesitant due to the impact...
This week’s question comes from Donna, an HR Director. I read how we can get a payroll tax credit for hiring unemployed workers. How do we know if an employee qualifies us for the new payroll tax credit for hiring unemployed workers? Answer: The Internal Revenue...
This week’s question comes from Dawn, an HR manager. We are terminating someone today. I thought the COBRA subsidy expired at the end of February. Now I hear that it’s been extended again. Has the COBRA premium subsidy been extended? Answer: On Tuesday, President...
This week’s question comes from Jason, an HR director. We mailed a Form W-2 to an employee who terminated employment during 2009. The Form W-2 was returned by the post office with no forwarding address. What should we do with a returned Form W-2? Answer: If the post...
This week’s question comes from Joe, a restaurant owner. We have many employees whose native language is Spanish. They are better able to understand forms in Spanish than they are in English. The regular 2010 Form W-4 is available in English, but we can’t find the...
This week’s question comes from Madeleine, an office manager. One of our employees lost her 2009 Form W-2 and now needs it to file her tax return. How do I get a duplicate Form W-2? There are two ways to get a duplicate Form W-2. The first is to print a copy from your...
This week’s question comes from Jonathan, an HR director. I compared my Form W-2 to my last pay stub and there are differences between the amounts listed on the Form W-2 and the amounts on my last pay stub. How do I reconcile my W-2 to my last pay stub? Answer: The...
This week’s question comes from John, a homeowner. I read about the need for household employers to file Schedule H. I own a home and hire people to do work there, but am not sure if I need to file Schedule H. How do I know if someone is a household employee? Answer:...
This week’s question comes from Perry, an office manager. I’ve registered my business with the Massachusetts Division of Unemployment Assistance (DUA). How do I register Vision Payroll as my TPA in QUEST? Answer: Once you have completed activating your QUEST account...
This week’s question comes from Sherri, a payroll director. We have many employees with levies on their paychecks, I know we need to change the calculation if an employee provides a change in exemptions. Where can I find the levy exemption amounts for 2010? Answer:...
This week’s question comes from Janine, an office manager. We are a Massachusetts employer with some employees who have chosen not to participate in the company health insurance plan. What are the penalties for not having health insurance in 2010? Answer: The...
This week’s question comes from Scott, a small-business owner. I own a business in Michigan. I’ve heard that for 2009, Michigan is a credit reduction state. What is a credit reduction state? Answer: For 2009, Michigan is the only “credit reduction state”. This means...
This week’s question comes from Shawn, an HR director. We have several employees claiming exemption from federal withholding. Do employees claiming exemption from withholding need to file a new Form W-4 for 2010? Answer: Employees who have provided a Form W-4,...
This week’s question comes from Abby, a company vice-president. We’re planning to give out bonuses to our employees. How much time do we need to process a bonus payroll? Answer: Vision Payroll recommends that you schedule bonus payrolls as soon as possible. You’ll...
This week’s question is from Mariana, an HR Manager. We are reviewing our payroll processing schedule for 2010. What is the holiday schedule for 2010? Answer: There are two types of holidays: those on which payrolls are processed and those on which payrolls are not...
This week’s question comes from Eugenia, a small business owner. One of our employees just moved. How do I change an employee’s address? Answer: According to the Internal Revenue Service (IRS), employers should report the address where the employee receives mail. If...
This week’s question comes from Suzanne, a payroll administrator. We reviewed the calendar for 2010 and realized we need to make some changes to our payroll schedule. How do we change our payroll schedule for 2010? Answer: You should have received or will shortly be...
This week’s question comes from Rick, a restaurant owner. I started my business in June of this year. Since I didn’t have a big payroll in June, the Internal Revenue Service (IRS) recently informed me that I should file Form 944. Since my payroll will be much higher...
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